Your One stop consulting partner

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We create competitive bid strategies, ensuring alignment with tender requirements and your company’s strengths to maximize your chances of success

• Tender Reading & Analysis: We meticulously review the tender documentation to ensure a complete understanding of the tender requirements, participation criteria, legal stipulations, and deliverables.
• Participation Criteria Evaluation: Our team conducts a thorough analysis of your eligibility to participate, ensuring compliance with financial, technical, and regulatory requirements.
• Payment & Deliverables Schedule: We help create an organized payment plan and deliverables schedule, ensuring alignment with the project timeline. Using Gantt charts, we map out each deliverable to provide a clear, visual project timeline that ensures timely delivery of every milestone.

From initial document analysis to final submission, we manage the entire process, including tender form filling, gathering certifications, and ensuring all legal and financial documents are in perfect order. 

• Document Preparation: We gather all necessary documents, including legal certifications, financial statements, insurance certificates, and technical qualifications, and ensure they meet the tender’s specific formatting and submission standards.
• Form Filling: We accurately complete all required tender forms, such as the pricing schedules, technical questionnaires, and declarations, ensuring compliance with legal and procedural guidelines.
• Certification & Validation: We ensure that any required certifications or notarizations are completed, working with certifying officers as needed to validate signatures, financial documents, or corporate records.
• Tender Submission Package: We compile the full submission package, which includes all completed forms, supporting documents, and the bid proposal itself, ensuring that everything is compliant, organized, and ready for submission.
• Tender Clarifications: If the contracting authority issues clarifications or additional questions during the tendering process, we manage these responses to ensure they are addressed promptly and accurately.
• Deadline Management: We manage submission deadlines meticulously, ensuring all documents are submitted (either electronically or physically) in compliance with the specified timeframe.

We develop detailed project timelines using Project Management Tools, allowing you to track deliverables and payments with precision. 

• Define Project Scope & Objectives: We work with your team to clarify the project’s goals, deliverables, timelines, and success criteria, ensuring alignment with the tender requirements and overall business objectives.
• Develop Work Breakdown Structure (WBS): We break down the project into smaller, manageable tasks or work packages, providing a detailed plan that outlines all activities required to meet project deliverables.
• Resource Allocation: We assign the necessary resources—such as personnel, equipment, and materials—to each task, ensuring that resources are available when needed and that tasks are completed on schedule.
• Risk Management Plan: We identify potential project risks, such as delays or resource shortages, and develop contingency plans to mitigate these risks, ensuring smooth project execution.
• Establish Communication Plan: We develop a communication plan to ensure regular updates between all stakeholders, including clients, subcontractors, and internal teams, ensuring that everyone stays informed about project progress.
• Monitoring & Control: During the project, we continuously monitor progress against the Gantt chart, making adjustments as necessary to stay on schedule. We also track performance metrics to ensure quality and compliance with project requirements.

Once a tender is awarded, our expertise doesn’t stop there. We provide:

• Business Analysis: Analyzing post-tender performance to identify strengths and areas for improvement.
• PID Document Preparation: We prepare detailed Project Initiation Documentation to ensure all aspects of the contract are understood and planned before the project commences.
• Inception Reports & Periodical Progress Reports: Throughout the project lifecycle, we assist in the preparation of Inception Reports and periodic Progress Reports to keep the client and stakeholders updated on key developments.
• Project Management: Ensuring that all project deliverables are met on time and within budget, and that reporting (such as Inception and Progress Reports) is completed efficiently.
• Performance Reports: Providing comprehensive summaries and analysis to help you assess the outcome and success of the tender.

In the event of a dispute, our legal team represents your interests before the TRA, safeguarding your business and ensuring a fair review of the process. 

• Identify Grounds for Appeal: We evaluate the case to determine the grounds for filing a review or appeal, such as procedural irregularities, unfair treatment, lack of transparency, or misinterpretation of tender requirements.
• Develop Legal Strategy: Based on the findings, we craft a detailed legal strategy to present your case before the TRA. This includes gathering evidence, identifying key arguments, and preparing the necessary documentation to support your appeal.
• Prepare Legal Submissions: We draft the formal request or appeal for submission to the Tenders Review Authority, ensuring that all legal requirements and deadlines are met. This document will outline your case, supporting evidence, and any legal precedents that support your position.
• Representation at TRA Hearings: We represent you at TRA hearings, presenting your case, arguing legal points, and addressing any questions or concerns raised by the TRA panel. We advocate on your behalf to ensure your position is clearly communicated and understood.
• Manage Correspondence with TRA & Contracting Authorities: Throughout the review process, we handle all correspondence between you, the TRA, and the contracting authority. This includes responding to any requests for additional information or clarifications.
• Negotiate Settlements: If appropriate, we engage in negotiations with the contracting authority to seek a settlement that resolves the dispute in your favor, potentially avoiding a formal ruling by the TRA.
• Monitor Compliance with TRA Decisions: Following a successful appeal, we ensure that the contracting authority complies with the TRA's decision, whether this involves reopening the tender process, revising the contract award, or other remedies.
• Post-Decision Consultation: Once the case is resolved, we provide guidance on any follow-up actions, such as renegotiating the tender, resubmitting proposals, or pursuing additional legal avenues if the decision is unfavorable.

In addition to our core expertise in bid and tender management, BMO Cyprus offers a range of corporate accounting services designed to ensure that your business operates with financial transparency and compliance. We provide:

• Financial Reporting & Planning: Our team ensures your financial statements meet all legal requirements and helps optimize your liabilities with expert planning.
• Compliance Support: We help you stay up-to-date with evolving financial regulations, ensuring all necessary filings and documents are submitted accurately and on time.
• Certifying Officer Services: We offer certification of official documents, including signatures, corporate documents, and credentials, ensuring legal validity and compliance with regulatory requirements.
• Messenger Service: We handle the delivery and collection of important documents for submission to tax authorities, government agencies, and other institutions, saving you time and ensuring deadlines are met.
• Contract Stamps from Tax Office: Our team manages the stamping of contracts and other legal documents through the Tax Department, ensuring compliance with local tax regulations and securing the necessary certifications